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DEADLINES

Early bird

until Wednesday, June 5

(23:59 CEST)

Regular

after Wednesday, June 5

(23:59 CEST)

The Registration link will be cut off on Thursday, September 14 at 23:59 (CEST).

FEES

Registration fees are in Euro and include 22% VAT.

Reduced: GALA DINNER  (Wednesday, September 25) is not included.

PAPER PRESENTERS

At least one author must register for each accepted paper (Full Registration, even if the author is a student).

REGISTRATION FEES
The Full registration and Student registration fees include:
- Access to all Conference Session
- Congress materials
- Coffee breaks and buffet lunches as per the final programme

- Welcome Reception (Monday, September 23)

-Gala Dinner (Wednesday, September 25)

SOCIAL EVENTS PARTICIPATION

Help us not to waste any food or other planet's resources!

Organizers will book your Welcome Cocktail and Gala Dinner only if you book these items on the registration form.

HOW TO REGISTER

  1. Create your account.

  2. If you already have one, simply log in and register.

  3. If you have forgotten your password, you can reset it by clicking on "FORGOT PASSWORD?"

  4. Once you have completed your registration, you will receive an automatic registration confirmation with a summary of the options you have selected.

  5. If you do not receive this e-mail, either your e-mail address has been entered incorrectly or the registration process has not been completed.

PAYMENTS

Fees must be paid in euros (€) by credit card (Visa, Mastercard, American Express) or bank transfer to Sistema Congressi.

Xpay, the online payment system of Nexi (our payment platform) guarantees the security of the transaction.

If you prefer to pay by bank transfer, you should first complete the registration form.

Bank transfer details and instructions can be found in the registration confirmation email.

 

Please note that admission to ESREF 2024 cannot be guaranteed until payment has been received in full.

If payment is still outstanding or delayed, registrations will be cancelled automatically and without prior notice.

On-site registration fees can only be paid by credit card.

INVOICE

The invoice will be issued and mailed to your e-mail address in pdf format in due time.

Possible delays may due to holiday periods or overlapping deadlines. 

​Please make sure to type the correct invoice billing address! ​A handling fee of 25% of the invoice total will be withheld in case a new invoice with amended data is requested.

CANCELLATION POLICY

Cancellation must be always confirmed in writing: write to registration@sistemacongressi.com and do not forget to include all your bank information.

Refund of fees, less € 50 for administrative charge, will be made for cancellations received before 14 August 2024 (23:59 CEST). 

After this date, no refunds will be possible. Refunds will be paid after the Congress. No refund will be possible in case of no-show.

 

In the event of cancellation of the conference, at any time, as a result of any event of force majeure or for other reasons that are beyond the control of the Organizing Committee, the registration fee shall NOT be refunded and neither the Organizing Committee nor the Organizing secretariat shall be held liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to provide for their own insurance policy covering such events.

USAGE OF PHOTOGRAPHIC/AUDIO/VIDEO MATERIAL TAKEN AT THE CONGRESS

By attending the ESREF 2024, you acknowledge and agree as follows:

  1.  to be photographed, filmed or recorded

  2. that the organization of the ESREF 2024 may use this material on its website or in electronic and print publications and on social media

  3. due to the prevalence of mobile recording devices in today’s world, ESREF Organizing Secretariat disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

If you need assistance or information about registration procedures, payments and invoices, not provided above contact registration@sistemacongressi.com

 

Answers can be delayed due to some overlapping deadlines or during holiday periods.

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