DEADLINES
Early bird
until Wednesday, June 12
(23:59 CEST)
Regular
after Wednesday, June 12
(23:59 CEST)
Registration is now closed and only on-site registrations are possible.
​
The Registration Desk staff will be happy to accept your on-site registration upon your arrival at the Congress venue,
if places are still available.
Please note that the full conference kit cannot be guaranteed for on-site registrations.
​Badge will be given at the Registration Desk with the conference kit.
for registration or invoice requests write to registration@sistemacongressi.com
CONFERENCE FEES
WORKSHOP FEES
Registration fees are in Euro and include 22% VAT.
* GALA DINNER (Wednesday, September 25) is not included.
It can be purchased for accompanying persons by conference regular attendees and by workshop attendees.
The cost is Euro 120,00 per person. Places are limited and subject to availability.
​
PAPER PRESENTERS
At least one author must register for each accepted paper (Full Registration, even if the author is a student).
​
REGISTRATION FEES
The CONFERENCE Full and Student registration fees include:
- Access to all Conference Session
- Congress materials
- Coffee breaks and buffet lunches as per the final programme
- Welcome Reception (Monday, September 23)
- Gala Dinner (Wednesday, September 25)
​
The WORKSHOP fees include:
- Access to the Workshop
​
SOCIAL EVENTS PARTICIPATION
Help us not to waste any food or other planet's resources!
Organizers will book your Welcome Cocktail and Gala Dinner only if you book these items on the registration form.
​
HOW TO REGISTER
-
Create your account.
-
If you already have one, simply log in and register.
-
If you have forgotten your password, you can reset it by clicking on "FORGOT PASSWORD?"
-
Once you have completed your registration, you will receive an automatic registration confirmation with a summary of the options you have selected.
-
If you do not receive this e-mail, either your e-mail address has been entered incorrectly or the registration process has not been completed.
​
PAYMENTS
Fees must be paid in euros (€) by credit card (Visa, Mastercard, American Express) or bank transfer to Sistema Congressi.
Xpay, the online payment system of Nexi (our payment platform) guarantees the security of the transaction.
If you prefer to pay by bank transfer, you should first complete the registration form.
Bank transfer details and instructions can be found in the registration confirmation email.
Please note that admission to ESREF 2024 cannot be guaranteed until payment has been received in full.
If payment is still outstanding or delayed, registrations will be cancelled automatically and without prior notice.
On-site registration fees can only be paid by credit card.
​
INVOICE
The invoice will be issued and mailed to your e-mail address in pdf format in due time.
Possible delays may due to holiday periods or overlapping deadlines.
​Please make sure to type the correct invoice billing address! ​A handling fee of 25% of the invoice total will be withheld in case a new invoice with amended data is requested.
​
CANCELLATION POLICY
Cancellation must be always confirmed in writing: write to registration@sistemacongressi.com and do not forget to include all your bank information.
Refund of fees, less € 50 for administrative charge, will be made for cancellations received before 14 August 2024 (23:59 CEST).
After this date, no refunds will be possible. Refunds will be paid after the Congress. No refund will be possible in case of no-show.
In the event of cancellation of the conference, at any time, as a result of any event of force majeure or for other reasons that are beyond the control of the Organizing Committee, the registration fee shall NOT be refunded and neither the Organizing Committee nor the Organizing secretariat shall be held liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to provide for their own insurance policy covering such events.
​​
USAGE OF PHOTOGRAPHIC/AUDIO/VIDEO MATERIAL TAKEN AT THE CONGRESS
By attending the ESREF 2024, you acknowledge and agree as follows:
-
to be photographed, filmed or recorded
-
that the organization of the ESREF 2024 may use this material on its website or in electronic and print publications and on social media
-
due to the prevalence of mobile recording devices in today’s world, ESREF Organizing Secretariat disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
​​
​​
If you need assistance or information about registration procedures, payments and invoices, not provided above contact registration@sistemacongressi.com
Answers can be delayed due to some overlapping deadlines or during holiday periods.
FOR EMPLOYEES OF ITALIAN PUBLIC INSTITUTION ONLY - Solo per dipendenti della Pubblica Amministrazione Italiana
Nel caso in cui il partecipante richieda l’intestazione della fattura alla propria Pubblica Amministrazione, è necessario seguire la seguente procedura:
-
FARE L’ISCRIZIONE ON-LINE
-
NELLA SEZIONE DEDICATA ALLA COMPILAZIONE DEI DATI PER LA FATTURA, SCEGLIERE “ITALIAN PUBLIC INSTITUTION” DAL MENU CHE APPARE CLICCANDO SUL CAMPO "INVOICE HEADING" ED INSERIRE IL CODICE UNIVOCO UFFICIO (è' possibile ricercare il Codice Univoco UO utilizzando il portale AGID)
-
INVIARE A registration@sistemacongressi.com un "Buono d'ordine" o una email contenente tutte le informazioni che la vostra Pubblica Amministrazione ritiene necessarie per l'emissione della vostra fattura elettronica, sia in regime di split payment che di esenzione dell'IVA.